The Library Services is a department under the Academic Affairs Division housed at the St. Thomas Building. It is an integral part of the instructional program of Colegio de San Juan de Letran. It is equipped with resources and facilities necessary to influence student achievement and thus increase their opportunity for success.

The Library is responsible for providing necessary assistance in effectively using an adequate, organized and well-selected collection of varied forms of materials supporting the programs of the Colegio, Specifically, the Department aims to:

1. Provide access to sources of information, which are vital to the learning process.
2. Increase the quantity and improve the quality of library holdings.
3. Provide a more efficient and effective services to the clientele.
4. Encourage the library staff to attend seminars, workshops/training programs and in-house seminars to keep abreast of the recent trends in librarianship.
5. Aid the parent institution in carrying out its objectives by contributing to its realization and supports the total program by acquiring and making available the books, materials, and services which are needed.

Philosophy
The Letran Library subscribes to the Dominican philosophy of education and adheres to the Book Selection Policy as contained in the Letran Library Collection Development Policy Statement. The library is keenly aware of the necessity of careful evaluation and selection of materials. It believes that ideas, intelligently presented, are powerful forces for good. It seeks materials which are accurate, objective, sincere and diligently avoids those which are consciously sensational. In fulfilling its responsibility, the library strives to include:

1. source materials which document the past ( historical);
2. thoughtful interpretation of the ideas of the past (historical analysis);
3. a record of the times which is of current interest and provides material of future historical significance;
4. personal accounts & papers, memoirs or other writings of personal opinion on a subject of interest and counter-balancing and contrary opinions available.
5. Contemporary and standard works for recreation and leisure.
Selection and acquisition of books is based on four controlling factors, namely: the community, the individual merit of the book, the library and common sense.

Mission
The Colegio de San Juan de Letran Library supports the Colegio’s Academic Community towards the Integral Formation of the Human Persons by selecting and acquiring; cataloging and classifying, retrieving and disseminating information, keeping in mind the Dominican Preaching through Education in the noble tradition of DEUS, PATRIA, LETRAN.

Vision
The Colegio de San Juan de Letran Library envisions to be one of the leading information centers capable of providing fast access to sources of information, and is fully automated, with systems linked to other libraries locally and internationally under the able and willing support of the management.

Reference
It is part of the library administration which deals with the assistance given to readers in their use of library resources. Library users are encouraged to approach any of the library staff for assistance in locating books and other library materials. Direct instruction is also given regarding the use of other resources and facilities. Librarians and staff are available for consultation and can assist library users in their research and use of information services.

Referral
Referral letters are issued to researchers to source out materials from other libraries in case such holdings are not available in the Letran Library. Outside researchers are also allowed to use the library collections subject to the rules and regulations of the Letran library.

Orientation
Through this service, faculty members and students are introduced to the use of information sources, facilities and services of the department.

Indexing
Indexing is provided for important newspaper articles and relevant journal articles. Clippings and vertical files are arranged in folders according to subject.

Bibliographic Listing
The Library provides bibliographic listings by subject to faculty members who are preparing their syllabi and readings list. This service may also be extended to students who are preparing their reviews of literature and bibliographies for their researches.

Technical Service
All the activities and processes concerned with obtaining and processing library materials for use.

Elevator Service
Elevator service is available at the different floors for the convenience of library users.

The CIRCULATION SECTION is located at the third floor of the St. Thomas Building. It is the section in the College Library where General Reading Materials are found. This section contains various sources of information supporting the college degree programs.

Monday to Friday – 7:30 a.m. to 8:00 p.m.
Saturday – 9:00 a.m. to 6:00 p.m.

An area adjacent to the section, the FACULTY READING AREA is for the exclusive use of the faculty members. The faculty area is for purposes of research, reading and lesson planning.

Still found at the third floor is the FILIPINIANA SECTION. This section contains materials on the following categories:

• materials about the Philippines
• materials authored by Filipinos
• materials published in the Philippines

The Filipiniana collections are separate from the general circulation collection for purposes of identity, preservation and functionality of use.

Monday to Friday – 8:00 a.m. to 6:00 p.m.

The INTERNET SECTION is housed at the third floor beside the Filipiniana Section. There are 20 units of Internet workstations available for students' use.

Monday to Friday – 8:00 a.m. to 6:00 p.m.
Saturday – 9:00 a.m. to 6:00 p.m.

The REFERENCE COLLECTIONS include dictionaries, encyclopedias, yearbooks, handbooks, almanacs, biographical dictionaries, directories, atlases and the like can be found at the Circulation and Filipiniana sections. Also found in the library is the AMERICAN SHELF collection which is a small-scale compendium of the American Studies core collection and updated information about the United States that includes pamphlets, brochures and other informative materials produced by the different US government agencies, preselected and downloaded by the Thomas Jefferson Information Center.

ENGINEERING AND TECHNOLOGY LIBRARY is located at the third floor of the St. Vincent Ferrer Building. Professional books and references are found in this section.

Monday to Friday – 9:00 a.m. to 6:00 p.m.

The PERIODICAL SECTION is housed at the fourth floor. This section provides collection of local and foreign serials and materials published with relative frequency such as magazines, newspapers and professional journals. Clippings and bound volumes of general and professional periodical literature are also available in this section.

Monday to Friday – 8:00 a.m. to 5:00 p.m.

THESES SECTION is located at the fourth floor together with the Periodical Section. Collections include theses and feasibility studies of undergraduate students of the Colegio. Theses and feasibility studies are restricted to room use only.

Monday to Friday – 7:30 a.m. to 4:30 p.m.

AUDIO-VISUAL LIBRARY is located at the second floor of the St. Thomas Building. It provides needed instructional software materials for the use of students and faculty members. It has a collection ranging from Audio-Visual instructional materials, Video Compact Discs (VCD), Compact Discs (CD), VHS, Audio Cassette tapes, and transparencies. CD-ROM databases for the different programs can also be accessed in this section subject to the library's rules and regulations.

Monday to Friday – 7:30 a.m. to 4:30 p.m.

The Graduate School Library is located at the fourth floor of the St. Thomas Building. Five (5) areas comprise the library. These are Reference, Filipiniana, Circulation, Theses and Periodicals.

Tuesday to Saturday – 9:00 a.m. to 6:00 p.m.

The Junior High School and Senior High School Libraries are located at the fourth floor of the St. Thomas Building, both include Circulation, Reference, Reserved, Filipiniana, Periodicals and Faculty areas that cater to the curricular and research needs of students and faculty. The Junior High School Library has a “Teen Zone” where leisure reading books, educational board games and kindle e-book readers are available. Computer units for online databases and other internet based researchers are also provided

Junior High School: Monday to Friday – 7:30 a.m. to 4:30 p.m.

Senior High School: Monday to Friday – 7:30 a.m. to 6:00 p.m.
Saturday – 9:00 a.m. to 6:00 p.m.

The Elementary Library is located at the second floor of the St. Thomas Building. It primarily serves the curricular and research needs of the elementary pupils, faculty members and the school community. The collections consist of Filipiniana, Reference, Faculty, Reserved, Circulation, Easy Books, Fiction and Audio/Video Books. It also provides a “Kiddie Learning Area” where educational toys and learning aids are located.

Monday to Friday – 7:30 a.m. to 4:30 p.m.

This is responsible for accepting gift materials from other institutions and donating library materials to other requesting libraries.

Classification System
The library collections are classified and cataloged using the Library of Congress Classification System. Specifically, letters of the alphabet and Arabic numbers are used in classifying books and other library materials.

Library System
The library is currently using CONCOURSE, a high performance library automation software. Its revolutionary searching capabilities give the students the power they need to perform highly advanced, precise searches without sacrificing the needs of the sophisticated patrons.

OPAC (Online Public Access Catalog)
Access to library collections can also be done using the online catalog. Several units have been installed in the library for purposes of search and retrieval of information. Inquiries can be addressed to any of the library staff.

Current Awareness / Bulletin Board Display
Announcements, lists of newly acquired books and other library matters are regularly posted in the bulletin boards. Acquisition lists are also forwarded to the academic departments for their reference and information.

Automated Statistical Machine
This is located at the entrance door of each library section. Students are requested to swipe their IDs to the machine for statistics purposes.

Baggage Counter
Library users are requested to deposit their things at the counter upon entering the library. Valuables such as cash, jewelries, cell phones and the like are excluded. Owners are responsible for their safekeeping. Lost tag numbers must be reported immediately to the librarian-in-charge and payment must be done at the Finance office.

Web OPAC
This allows patrons to search for materials cataloged in the library collections over the Internet. It provides researchers easy access through its friendly interface. With the library’s Web OPAC, patrons may view information about their fine balances, items on loan and items on reserve. Everyone has the convenience of being able to search the library collections remotely.

Library Homepage
The library has its own homepage designed to provide all the necessary information about the library, its services, staff, collection and other pertinent information to different library users via internet. The library homepage may be visited at www.letran.edu.ph/Department/Library

Workstations for Online Journals and Computer Databases
Each section of the library has computer units intended for online journals, newspapers in DVD format and for other online databases.

Elementary Library

• February - May 2019
• July - August 2019
• September - October 2019
• November 2019 - January 2020

Junior High School Library

• April 2019
• May - August 2019
• September 2019
• October 2019
• November 2019

Senior High School Library

• March 2019
• August 2019
• September 2019

College Library

Circulation

• August 2019
• September 2019
• October - November 2019
• December 2019 - January 2020

Filipiniana

• April - May 2019
• September 2019
• October 2019 - January 2020

Engineering

• August 2019
• September - October 2019

Theses Section

• March 2019

Graduate School Library

• October - December 2018
• January - March 2019
• April - May 2019
• September 2019
• Academic year 2019-2020

AV Library

• August 2019

• Bonafide students, faculty members, administrators, and staff members of the Colegio can automatically access any library material. These users must present their valid Colegio ID for the current semester. Letran alumni should secure alumni card or letter from the Alumni office before using any library resources.
• Off-campus researchers must present a valid ID and a referral letter from their Chief Librarian. They are allowed to use the library for a reasonable referral fee. Lending of one’s ID to another student for any library transaction is strictly prohibited. Anyone caught of such act will mean suspension of library privileges for a month.
• Library users are requested to deposit their things, except their valuables, at the counter upon entering the library. Lost tag numbers must be reported immediately to the librarian-in-charge and payment must be done at the Finance Office.
• Reference books, theses, dissertations, and periodicals must be read within the library. Special collections (e.g. globes, maps, CDs, DVDs, transparencies and the like) can be borrowed out for classroom use only.
• A fine of ten pesos (P10.00) per day will be imposed on borrowers for overdue books and five pesos (P5.00) per hour for library materials issued by the hour. Damaged or lost book(s) must be reported immediately to the librarian-in- charge. It must be replaced within two (2) weeks from due date and the account should be settled. Overdue fines continue to be assessed until notification is received. Failure to replace and/or to pay the fines within the allotted time means suspension of borrowing privileges.
• A week before the final exam, all library materials borrowed must be returned. Reading during such time shall only be restricted inside the library. Likewise, the library will not entertain off-campus researchers during examination periods.

• No delinquent borrower is allowed to use the library and its resources unless he / she has settled all his / her library accounts.
• Patrons will be held responsible for the library materials that he / she borrowed.
• Books are to be used properly. Mutilating, defacing, vandalizing and tearing of books and other library materials are strictly prohibited. Anyone found guilty of such acts will be subjected to disciplinary action.
• Courtesy must be practiced in the library specially when borrowing or returning books or other library materials. Any act of discourtesy towards librarians will be duly noted for appropriate action.
• Sleeping, eating, drinking, smoking, talking aloud and other disruptive behavior are strictly prohibited inside the library and will be subjected to disciplinary action.
• Silence must be observed at all times. Students who have already been disturbing others will be reminded at once, and if they do not comply, they will be asked to leave the library premises.
• The general rules of discipline of the Colegio are to be observed in the library

• The internet terminals are available for use from Monday to Friday, 8:00 a.m. to 6:00 p.m. and Saturday, 9:00 a.m. to 6:00 p.m.
• No ID No Entry policy is strictly implemented.
• The terminals may be used only for Internet data searches and retrievals for academic and research purposes.
Note: Browsing pornographic sites and any other related materials are strictly prohibited. Violators will be subjected to disciplinary action.
• First come, first served policy is followed. Only one (1) user is allowed per access terminal. Multiple entries and group browsing are not allowed.
• Researchers must work only on their assigned workstation for the duration of their research, and should avoid moving around and changing workstations.
• Loud talking and other disruptive behavior are unacceptable in the area.
• All users are responsible for providing and securing their own data, and backup files. USB ports were disabled and assistance from the internet-in-charge in accessing, saving and printing of file/s is necessary

• If a unit malfunctions or a student encounters problem, the internet-in-charge should be notified right away.
• Student caught destroying any equipment/accessory shall be held liable for the cost of such equipment /accessory and shall be subjected to disciplinary action.
• Vandalism is a serious offence; violators will be subjected to disciplinary action.
• The library is not responsible to any loss of personal valuables of the researchers.
• Researchers must arrange their seats properly before leaving the workstation.
• The Library reserves the right to cancel or terminate usage when acceptable utilization rules are violated

Printing charges are as follows:

P2.00/page – Plain text (black)
P10.00/page – Colored print-out

For AV resources and facilities, all borrowers should make at least a one-day reservation before the intended use.

Available resources may be borrowed for classroom use or within the premises of the Colegio, by any student who is currently enrolled and with a valid ID, or by any employee (academic or non-academic).

Material should be returned on the specified time and on the same date that it was borrowed. A fine of five pesos (P5.00) per hour will be imposed on overdue AV material.

LIBRARY SERVICES DEPARTMENT
St. Thomas Building
Colegio de San Juan de Letran
151 Muralla St., Intramuros,
Manila, 1002

P.O. Box 146 Manila, Philippines
Trunkline: 8527-7693 to 97 local 361
To contact the chief librarian, email library@letran.edu.ph

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